Job Description

Adecco is currently looking for an Office Coordinator to work full-time hours for our client located in Ottawa, Ontario. Our client strives to be an employer of choice, to attract and retain top talent, and to provide a safe and positive work environment for all its team members. This is a 1-week support opportunity.Pay rate: 20-25$/hourLocation: South Ottawa, ONContract Length: July 2nd - July 7th, 2025Hours : 8:00am - 17:00Job type: TemporaryHere's why you should apply:Hires fast, pays weekly4% vacation pay paid out on each weekly pay chequeMedical and dental benefits once qualifiedFree training programsNew and quicker onboarding processThe Office Coordinator will have the following responsibilities:Respond to customer telephone and email inquiries, and redirect calls to the appropriate person.Troubleshoot and answer general and reoccurring calls that are coming into the group. (i.e handling of job applications, residents or businesses impacted by construction, etc.).Provide superior customer service and escalate issues when necessary.Schedule meetings and maintain boardroom reservation list for assigned boardrooms. Assist with and proactively find solutions for double bookings and last-minute needs.Greet all incoming visitors to the building, hang jacket, offer coffee, etc.Modify and update reception in/out board.Organize and distribute the daily mail, courier deliveries and any other outbound mail/courier.Collect, order, and distribute office supplies for all employees within the Group of Companies as needed.Provide administrative support to the, Corporate Shared Services, and Finance teams. This includes, but is not limited to making calls, filing, scanning, printing, drafting various communication, and data entry. Along with the Facilities Coordinator, review inventory of miscellaneous supplies and place orders as requested by HR team/senior management.Assist with office logistics such as ordering new furniture and coordinating office moves as needed.Manage schedules of all management and executive team members, as needed.Plan corporate travel for candidates, or management team, as needed.Assist with facilities management requirements as needed.Other duties as required.The Office Coordinator must meet the following mandatory requirements:Post-secondary education in administration, business or relevant field.A minimum of two to five years' experience in a reception-based role supporting a large office.Very strong communication skills, verbally and written, in English.Strong time management, prioritization, and multi tasking and planning skills.Strong attention to detail.Expert working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.Friendly and helpful demeanour with strong customer service orientation.Ability to maintain high level of confidentiality at all times.If you are interested in applying to our Office Coordinator position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.CAB7616@@j

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