Job Description

Receptionist

Romspen is a leading Canadian non-bank mortgage lender specializing in commercial and industrial real estate mortgages. Our investments are comprised mostly of commercial and industrial first mortgages on properties primarily across Canada and the United States. We provide customized mortgage solutions for term, bridge and construction financing. The current overall real estate mortgage portfolio is $3.1 billion. Over the past 25 years we have invested over $8 billion in over 1000 real estate mortgages and have consistently earned strong absolute cash yields to investors.

The Receptionist is the first point of contact for guests, responsible for managing the reception area, coordinating meeting spaces, and supporting daily office operations. Key duties include handling calls, organizing supplies, managing mail, and assisting with investor communications. Strong communication and organizational skills are essential in this role.

Responsibilities

• Responsible for the reception of guests and answering calls.
• Booking the boardrooms for meetings.
• Planning and ordering of catered lunches on both a weekly basis and for ad hoc meetings.
• Maintain reception area, mail room, photocopy room, boardrooms and kitchens.
• Receiving couriers, arranging for outgoing couriers.
• Assisting investors and potential investors and directing their calls to appropriate party.
• Assisting with Investor Seminars.
• In charge of maintaining office equipment and ordering necessary supplies for machines.
• Order office supplies and stationary.
• Ensuring first aid kit is always maintained and updated.
• Order coffee supplies and snacks for the office.
• Maintain contact lists for employees and service providers.
• Receiving and distributing mail as well as posting and delivering outgoing mail as well as assisting with bulk mailings.
• Assist with miscellaneous correspondence on an as needed basis.
• Arranging for printing of materials as needed.
• Other duties as assigned.

Qualifications

• At least one year of relevant Reception experience.
• Strong communication skills.
• Excellent interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Previous Administrative Assistant experience would be an asset.

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